A great way to enforce strong password security is to use a password manager. MyGlue allows organizations to give their employees access to manage their personal passwords as well as organization and department shared passwords. Using this tool can help minimize the risk of unsecured password storage and sharing. However, adoption of any new service requires users to understand how to use it. This article is a primer for users starting with MyGlue password manager.
Initial setup for users
To gain access to MyGlue and start securely storing passwords, there are a few initial steps for users.
Start at app.myglue.com.
Enter your work email address and click next.
The first time you log in, you will be asked for your MyGlue account identifier. This is determined by the administrator who set up your account. It is a shared identifier among everyone in your company.
If your administrator enabled single sign on, you may be prompted to log into your Microsoft 365 account before proceeding. Just enter in your usual Microsoft email and password and follow any additional prompts for multifactor authentication.
Once logged in, you will be able to view the MyGlue Dashboard.
Additional recommended set up steps
To make the most of MyGlue, we recommend using the Chrome browser extention as well as downloading the app to your mobile device.
The chrome browser extension allows for easy autofill on your passwords as well as a quick way to add new passwords when logging into your accounts. You can add it with the following link. https://chrome.google.com/webstore/detail/myglue-chrome-extension
The mobile app has a similar interface to the dashboard except it is fit to your phone screen. It also provides autofill on websites and allowed apps to make logging in of different devices simple and secure.
Using the MyGlue dashboard
On the main page of the dashboard you can view your entries either by going to the organizations tab or the personal tab. The organizations tab will include any organizations you belong to and the shared passwords you have access to. The personal tab will have passwords that only you should be able to access. There are also easy navigation links to the right including popular and recently viewed entries.
To locate a specific password, browse using the applicable tab/organization or by using the search function. The search function allows you to filter by clicking on the search bar. Once you get your results, you can sort by columns by clicking on the category you want to sort by. For example, to sort by entry category such as vendor or ISP, just click that column. The entries will now be sorted alphabetically by category.
Once you click on your chosen password entry, you can view the details entered when the password was added. The password itself is obscured for security, but you can click on it to show the password or just click the copy button to copy to your clipboard. Once copied you can easily paste the password where needed.
If you added the MyGlue chrome extension, you can skip the copy and paste step and allow the extension to autofill forms for you.
When logging in, enter your user name or email as usual. Then click the MyGlue symbol in the password entry field. This will show potential passwords associated with this website grouped by organization. Click on the password entry you want to use, and it will be automatically applied. You never have to remember the actual password.
Add a password to MyGlue
As you create new account passwords, you can easily add them to MyGlue using the Chrome browser extension. When creating a new account and choosing a username and password, you will see the MyGlue symbol in the password entry field.
Click on this to open a drop down that allows you to generate a long and complex password. You can skip that, and enter your own password if you prefer. While MyGlue will auto complete most of the information needed to have your password, you will still have to choose a name for your new entry.
Adding passwords in the dashboard
To add passwords manually, first locate the add password button in the MyGlue Dashboard. This can be found in several places including the passwords page from your organization, within an existing entry, or as a link near your view history. Click the new password button and select password to get started.
Choose a name to identify the new entry and select a category. Some of the entry spaces will change to best suit your selected category. Fill out any other information requested such as user name and notes. Most entries will have a space for a URL which can add convenience when you need to log into an account. Just copy and paste the login page URL from the web address bar.
You will have the option to type in a password of your choosing or to click the generate button to have MyGlue create a unique, long, and compl,ex password for you. Since you dont have to memorize or type out passwords, using this feature can help increase security for your accounts. There is space to enter information for multifactor authentication if needed.
Import password into MyGlue
If your passwords are being stored in a potentially insecure place, move them over into MyGlue. If they are stored in another password manager, there is a good chance you can export them to a csv and then import that file into MyGlue saving you a lot of time and effort. Exporting will be different for each service, but importing you can do from your organization’s password page.
Choose a file from your computer and click continue to import. We recommend double checking the entries to ensure they were imported correctly.
Editing and sharing a password
Once your password is created, you will have more options to add information and share the password entry. By default, passwords that you add will be only visible to you in your personal section. When viewing a password there will be options on the right side to attach relevant files, add related entries from MyGlue, view revisions history, and edit the security permission for this password.
On an entry located in your personal passwords, you will have more options for changing security and permissions. To share a password with all users in your organization, select the first radial dial. This password will now be an organization password viewable by any current and future user added to your org.
Alternatively, you can be more selective with who you share. The first section allows you to pick MyGlue groups. These may be created by your organization for departments, VIPs, or for other permission categories. Click on this section and check off any groups you choose to share with.
For the MyGlue users section, you can choose specific people to share with. Click the dropdown to search or check off the listed users by name.
You may also have a section for ITGlue groups. If so, this can allow you to share with users outside of your organization. Lastly, hover your mouse over the show who has access to this password text to view a list of current users with access.
Any shared entry will be located in the organization passwords section, even if it is only shared with one person. This is an easy way to tell which passwords are for your eyes only.
Additional security tips
To get the most out of MyGlue, its best to combine it with other security best practices. That means making sure your MyGlue account is secure with a strong password, and that you keep aware of potential threats and breaches. Having a password manager can help with a lot of the password security pitfalls, but keeping security best practices in mind is also paramount to keeping your data and accounts secure.
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