Creating a OneDrive Folder for External Collaboration and Sharing

In the fast-paced digital landscape, effective collaboration is key to success. Microsoft OneDrive stands out as a powerful tool for file storage and sharing, particularly when it comes to collaboration outside your domain. In this comprehensive guide, we’ll walk you through the steps to create a OneDrive folder for seamless collaboration beyond your organization.

Step 1: Set Up Your OneDrive Account

If you haven’t already, create a Microsoft account or sign in to your existing one. Navigate to OneDrive, and ensure that your account is active and ready for file management.

Step 2: Access OneDrive

Once you’ve logged in, locate and click on the OneDrive icon. This will take you to your personal OneDrive space, where you can manage your files and folders.

Step 3: Create a New Folder

To start the collaboration process, create a new folder by clicking on the “+ New” button and selecting “Folder.” Name your folder appropriately, reflecting the project or collaboration it will be associated with.

Step 4: Configure Sharing Settings

Right-click on the newly created folder and select “Share.” This will open a dialog box where you can customize the sharing settings. Choose the option to share with specific people and enter the email addresses of the external collaborators. You can assign them either editing or view-only permissions based on your collaboration needs.

Step 5: Customize Link Settings

For added control, click on the “Send Link” option in the sharing dialog box. Here, you can set additional parameters such as link expiration dates, password protection, and access permissions. Adjust these settings according to the security requirements of your collaboration.

Step 6: Notify Collaborators

Once you’ve configured the sharing settings, click “Send” to notify your external collaborators. They will receive an email invitation with a link to access the shared folder. Make sure to communicate any specific instructions or guidelines for collaboration.

Step 7: Monitor and Manage Collaborators

Stay in control of your shared folder by regularly checking the list of collaborators. You can easily add or remove collaborators, adjust their permissions, and track changes made to the files within the shared folder.

Step 8: Utilize Version History

To maintain a clear record of changes, use the version history feature in OneDrive. This allows you to roll back to previous versions if needed and ensures a smooth collaboration process.


Creating a OneDrive folder for collaboration outside of your domain opens up new possibilities for seamless and secure file sharing. By following these steps, you can harness the power of Microsoft OneDrive to enhance collaboration with external partners, clients, and stakeholders. Stay organized, maintain control, and enjoy the benefits of efficient collaboration in the digital era.