How to Share your Google Calendar

Google Calendar stands as a versatile tool, offering users the ability to organize their schedules, set reminders, and streamline collaboration. Sharing your Google Calendar is a powerful way to enhance communication and coordination with colleagues, friends, or family members. In this blog post, we’ll guide you through the simple yet effective steps on how to share your Google Calendar effortlessly.

Sharing Your Google Calendar:

  1. Access Google Calendar:
    • Open your Google Calendar by visiting and log in with your Google account credentials.
  2. Select the Calendar:
    • On the left side of the screen, locate the calendar you want to share from the list under “My calendars.”
  3. Click on Settings:
    • Hover over the calendar you want to share, click on the three vertical dots (more options), and select “Settings and sharing.”
  4. Access “Share with Specific People”:
    • Scroll down to the “Share with specific people” section. Here, you’ll see the individuals with whom the calendar is currently shared (if any). To add a new person, click on “Add people.”
  5. Enter Email Addresses:
    • In the “Share with specific people” box, enter the email addresses of the individuals you want to share the calendar with. Choose their access level (see below for details).
  6. Choose Access Levels:
    • Google Calendar offers three access levels:
      • “See only free/busy (hide details)”
      • “See all event details”
      • “Make changes to events”
  7. Send Invitations:
    • Once you’ve added the email addresses and selected their access levels, click “Send” to notify and invite them to view or edit the calendar.

Additional Tips for Calendar Sharing:

  1. Adjust Default Permissions:
    • If you want all new events to be shared with specific people by default, adjust the “Default permissions” section under “Settings and sharing.”
  2. Make Calendars Public (Optional):
    • For public events, you can make your calendar public by clicking on “Make available to public” in the “Access permissions” section. Share the provided link for anyone to view.
  3. Remove or Adjust Permissions:
    • At any time, you can modify or remove sharing permissions by revisiting the “Settings and sharing” section and adjusting the access levels or removing individuals from the list.


Sharing your Google Calendar is a fundamental step in fostering collaboration and effective time management. By following these straightforward steps and customizing access levels based on your needs, you can seamlessly integrate your schedule with others, whether it’s for work, social events, or family planning. Utilize Google Calendar as a collaborative tool to streamline communication and ensure everyone stays on the same page.